Shopify moves at an extremely fast pace and you will have to maintain, organize and juggle priorities in a fast paced environment. You’ll be a calendar and communications wizard, have a finger on the pulse of your leaders and the discipline, be unbelievably proactive, and be able to gain a solid understanding of the business as it evolves and grows so you can ensure your leader and teams are focusing on the highest priority needs on any given day.

NOTE: This role is Seattle/Bellevue based, and will requires 50% of time remote and 50% of time in office.

Specifics about these roles:

While this role encompasses elements of people leadership, project management and many other diverse skills, it is fundamentally focused on administrative excellence.

• Passion for Admin: Keep leaders on track by organizing meetings and product reviews, managing multiple calendars, share updates and reminders, and informing them of critical discussions and priorities. You will book travel, manage complicated expenses and administratively support Bursting in your business area.
• Mind The Gap: You will identify gaps in admin resources, create/update and share them where they’re needed.
• AI: You will use AI tools for many facets of your day-to-day work, explore new tooling and methods to streamline your workflows and unlock new efficiencies for your business unit, and you will teach and learn from your colleagues.
• Projects and Initiatives: you’ll follow key projects and surface obstacles or problems early so your Leads and their team can take quick action. Sometimes you’ll help run research projects, special initiatives, and propose ideas.
• Culture Builder: You’ll increase engagement and team alignment, and build community and culture, in real life and in a digital by design environment.
• Flexible: Provide support to other leaders, teams or projects when high priority needs arise.
• Stuff: Do everything that a champion assistant would crush.

While most of Shopify operates remotely, we encourage intentional/collaborative time together in office. This role is expected to spend some time in our new office in Bellevue, Washington to help with team events and activities in the space.
 

Still sound good? OK, here’s what we need from you:

Administrative and Technology-Focused:

• Detail-Oriented: Demonstrate extraordinary attention to detail; if you don’t consider yourself hyper-organized, this role may not be for you.
• Tech-Savvy: Comfort in leveraging new technologies and online tools is essential for this role.
• Multitasking Pro: Excel at juggling multiple responsibilities, maintaining order amidst chaos and adapting to changing priorities.
• Proactive Problem Solver: Anticipate needs, solve operational inefficiencies, and propose effective solutions; be ready to take initiative and follow through.
• Confidentiality & Discretion: Handle sensitive information with care, maintaining trust and discretion.
• Executive Presence: Experience in managing up, tactful, high EQ, knowing when to be directive with Senior Leadership and knowing when to be quiet in order to be most effective.

Personal Qualities:

• Team Player & Independent Worker: Thrive in both independent and collaborative settings to achieve results, foster positive relationships working with diverse stakeholders including senior leaders and large teams.
• Dynamic Driver: Utilize exceptional communication skills and enthusiasm to unite and motivate the team, setting a positive tone for collaboration and GSD.
• Confident Decision-Maker: Make independent decisions and drive impactful projects with confidence. Demonstrably learn from mistakes.

That’s it! If you’re interested in helping us shape the future of commerce, consider applying! Be sure to address the criteria discussed above!