Provide strategic leadership for multi-disciplinary office management operations including quality assurance and policy reviews.

Responsible for the smooth running of local office operations, including administrative support, material supplies and front desk personnel, under the guidelines set forth by the Senior Manager. In addition, acts as the main liaison between Front Office (LoS) and Back Office (Support functions) staff for directing to services and facilities.

Ensures the smooth operations of the office by coordinating administrative support in an efficient and effective manner and that consumables and supplies are arranged for.

Primary responsibilities 

Financial  

• In line with Procurement guidelines, work with finance and purchasing with regards to providing office needs including supplies, consumables, stationery, office machinery, shredding, cleaning, and related service agreements 
• Liaise with procurement with respect to RFPs on wider office purchases 
• Manage the relationship with external vendors, develop and maintain vendors portfolio. Review the LPOs issued for vendors, follow up with finance for payments. 
• Coordinate local internal events such as office events with close liaison with Cluster Office Senior Manager  while abiding by budget  
• Propose cost saving solutions as appropriate 
• Assist in the preparation of the office budget. Adhere to the allocated budget for the Office Services function 
• Manage the provision of Meeting Room Services- bookings, catering, equipment, e.g. Audio Visual equipment.