Directs and guides the administrative activities for all functions within an assigned office. This administrative position may require the incumbent to exercise discretion and independent judgment in order to meet established objectives. Experience in coordinating and administering a variety of activities enables the incumbent to relieve the manager of most day-to-day details. May provide guidance to lower-level administrative support personnel.

What You’ll Be Doing;

 

• Relieves manager of administrative tasks to keep the office running smoothly. Understands priorities within the office and helps ensure that they are met.
• Establishes office guidelines and procedures; anticipates where problem areas may arise; evaluates alternative methods of accomplishing tasks and meeting goals; and initiates suitable action. This may include recommendations for temporary reassignment of personnel to meet increased workload in one area or for one project.
• Keeps manager informed of all pertinent action/pending action.
• Has some latitude for speaking for the manager at such meetings.
• May make informal presentations occasionally.
• Initiates reports, as appropriate, for any or all functions. Gathers, organizes, and analyzes materials; produces and distributes data in graphic, spreadsheet, or narrative format.
• Develop computerized logs. Develops guidelines for standard reports from each function.
• Serves as liaison between group to which assigned and others within the same division, as appropriate.
• Ensures clear communication regarding all administrative issues.
• Provide guidance to lower-level administrative support personnel, assigning work, reviewing completed assignments, and offering training and guidance.
• May provide input for, or complete, performance evaluations.
• Performs other responsibilities associated with this position as may be appropriate.